If you are appearing for a project coordinator interview, you need to be well-prepared for both technical and non-technical questions. This article will provide you with some of the most commonly-asked interview questions for a project coordinator profile.
Project coordinators are important members of a project team in any organization. They are responsible for tracking and monitoring the overall progress of a project. They are the point of contact and are tasked with solving any troubleshooting issues that may arise.
Here are 20 common project coordinator interview questions and answers that are frequently asked:
Q1. What are the most important skills according to you that is necessary to be a successful project coordinator?
Explain the top skills that are associated with project coordination like multitasking, fostering teamwork, time management, monitoring expenses and project management.
Q2. How do you provide regular project updates to the team members?
The first step is to understand the information which is important to the team and how it is going to help them understand their progress.
Q3. How do you handle aggressive or difficult managers/clients?
This question will test your management and interpersonal skills. Tell how you will handle their queries in a professional manner.
Q4. Have you ever worked with a large team of specialists? How was your experience?
If you have worked with such a team, describe the experiences that you had dealing with different team members, how you handled resources and solved conflicts.
Q5. What are the tools that you use to track labour and expenses of a project?
Describe the tools that you use for your project coordination. You must be very thorough with those tools and have hands-on experience. Do not mention any tools just for showing your knowledge unless you have used it practically.
Q6. Have you ever disagreed with your supervisor? What was it and how did you convince him/her?
Generally, a majority of disagreements arise due to work priorities. If you have been pulled off from a project that you feel was more important, explain why you felt it was higher on your priority list and if you convinced your supervisor, how you did it.
Q7. Why do some projects fail? What can you do to prevent the failure of a project?
Miscommunication and improper resources allocation are some of the common reasons why projects fail. Describe how you will plan and maintain the project so that you can prevent its failure.
Q8. How will you plan a project?
There are various steps involved in planning a project. The first step is feasibility which is to determine if the project is viable, the next step is to plan how the project will progress which includes setting targets, the third step is to allocate resources and distribute responsibilities and the final step is to make plans for the deadlines to be met.
Q9. How many phases are there in planning a project?
There are three phases involved in planning a project – 1) understanding project requirements, 2) planning and timeline development, and 3) implementation.
Q10. How will you handle conflicts within the team?
Explain how you will define responsibilities which will mitigate risks and if any conflict arises, you will handle it with your management skills.
Also Read>> PMP Interview Questions & Answers
Q11. Mention some of your strengths that will help you as a project coordinator?
You can go for strengths like excellent team player, good interpersonal skills, conflict resolution and good negotiation skills.
Q12. In what ways have you helped your previous organisation to reduce costs and save time of projects?
If you follow the correct project coordination rules and are skilled enough to notice any shortcomings quickly, you can help in properly managing projects. This, in turn, will help you to reduce costs and save time.
Q13. What are the top job responsibilities of a project coordinator?
Some of the major responsibilities of a project coordinator are – scheduling projects, monitoring expenses, implementing cost-saving actions, resolving operational problems, and identifying improvements.
Q14. What are the common internal consulting tools that are used in project coordination?
Some of the popular tools are Oracle, EBS and Salesforce.
Q15. What is your approach to conducting productive meetings?
Productive meetings improve team efficiency and productivity. The main focus should be on the agenda, which defines what the meeting should be and how it is going to fill the gaps present in the team.
Q16. If you have to report more than one person how are you going to prioritise your work?
Work priorities depend on the importance of the project that you are being handled but if you have to report to more than one person, you need to usually give equal priorities to all the projects.
Also Read>> Must Do’s to Ace the PMP Exam!
Q17. If a team member disagrees with how a project is being executed, how will you deal with that person?
Most of the disagreements are solved through proper communication and making the other person understand the benefits of your project execution plan.
Q18. How to keep the team members motivated when there’s a tight deadline?
Describe what type of motivation you will offer to the team members and how it is going to help them improve their efficiency.
Q19. If your manager asked you to redo all your hard work for a project that has been changed, what will you do?
If it is necessary, you will have to do irrespective of how you feel it. However, if you think it is not required to start from scratch, explain it to your manager properly.
Q20. How will you give a bad news to a client regarding a project that did not turn out as expected?
Explain to the client what problems you faced and why there were shortcomings.
Q21. Have you ever trained sub-ordinates? How do you proceed with training?
Ans. Yes, we have frequent training sessions as every client has different requirements based on the project. Thus, the team needs steadfast training to match the commitments. Recently, I helped my team members with Gantt charts covering topics like how to create and use these charts. We also helped freshers with the fundamentals of business writing.
Q22. How do you manage external vendors and get the bills cleared?
Ans. In my previous company, there was no such policy to offer service on credit, and thus, we hardly faced any bill related issues. (You can narrate your experience of getting the bills cleared if you had any.)
Q23. How to you manage frequent project changes? Does it affect you or your team?
Ans. Working as a project coordinator from the past few years, I have learned that uncertainties can drop in at any point in time. For tackling such kind of issues, I think creativity and quick decision making plays a vital role. Yes, frequent changes sometimes draw a challenging situation for the team as well, but the only way to persuade them is to show a broader picture. Clients many a time shoot their new requirements, and if it is pliable, we take it positively to maintain a long-term professional relationship with them.
Q24. How do you go ahead with receiving all deliveries in time to meet the deadline?
Ans. Sending frequent reminders is one aspect of ensuring that we receive all the deliveries and match the deadlines. Apart from this, while working as a project coordinator in my previous organization, I also used to conduct a one-on-one session with the team to understand the challenges because of which we were lagging and helped them with the appropriate solutions. This motivated the team, and frequent discussions enabled us to satisfy the client’s requirements.
Q25. If asked, will you work on holidays? How would you convince your team members for the same?
Ans. When anything is on priority, I am ready to give my time even on holidays. In my previous organization, if the entire team was asked to work on holidays, the team used to get a compensatory-off when the project was delivered.
Q26. What were your learnings from the previous role as a project coordinator?
Ans. I have learned that a project coordinator must be able to exercise and demonstrate 3 skills – patience, flexibility, and affability. At the same time, h/she should implement the right tact at the right time.
Q27. What was a common expectation of your reporting manager from you in your organization?
Ans. Working as a project coordinator, my manager expected me to outshine in soft skills, which I eventually did! My command over soft skills helped me in maintaining healthy and profitable relationships with clients. At the same time, I was able to resolve operational issues and maximized the outputs.
Q28. What is one new skill that you have learned while working as a project coordinator?
Ans. While working as a project coordinator, I have groomed my negotiating skills, which brought good deals for the company. I also acquired command over tools like Oracle and Salesforce.
If you want to improve your skills in project coordination, you can go for a professional online course in project management. Naukri Learning offers a plethora of online training courses in project management which will help you in that direction.